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Shareholder contributions

⏱ 5 min readUpdated on

The contribution creates the equity. At incorporation, Fiplan posts it itself, from what you declare when you create the file; later on, an increase is entered as financing whose money is not repaid.

What it is for

The account of the contribution (apport / inbreng) depends on the client's Legal form: an SA (société anonyme / naamloze vennootschap) has share capital (100000); an SRL (société à responsabilité limitée / besloten vennootschap) or an SC (société coopérative / coöperatieve vennootschap) has a contribution outside capital (apport hors capital / inbreng buiten kapitaal), either available (110900) or made unavailable by the articles of association (statuts / statuten) (111900). In Financing & Contributions, a 100, 101 or 11… account is recognised as an Equity contribution: no repayment, no interest.

Steps

  1. At incorporation: declare the contribution when you create the file — the cash contribution (subscribed, paid up, libéré / volgestort), the Contributions in kind (one row per asset: Account, Contributed asset, Value, Life) and, in Founders & contributions, each founder's contribution: the Total contributions row adds up cash and kind, and the founders' table must reach that total. Fiplan itself writes the lines and the opening balance sheet — see Creating a file.
  2. Later on: open Encoding, then Financing & Contributions, and click New.
  3. Choose the contribution's PCMN Account (Belgian minimum chart of accounts, PCMN / MAR), which Fiplan proposes according to the client's form, and a Title.
  4. Enter the Financing amount (excl. VAT) and, in Shareholder(s), the shareholder's name.
  5. Choose the Start period — the month the money comes in — and click Save.
The “New line — Financing & Contributions” window on account 110900: a cash contribution.
The “New line — Financing & Contributions” window on account 110900: a cash contribution.

Worked example · Boulangerie Dupont SRL

Boulangerie Dupont is incorporated with a contribution of €20,000.00, fully paid up: Fiplan posts an inflow of €20,000.00 to the bank, against account 110900.

If Marie Dupont had paid up only €10,000.00 of the €20,000.00 subscribed, Fiplan would post two entries in the month of incorporation:

EntryDebitCreditAmount
The paid-up part, paid into the bank55000011090010,000.00
The uncalled part (partie non appelée / niet-opgevraagd gedeelte)11090111090010,000.00

The opening balance sheet would then show only €10,000.00 of equity, and the same amount of cash.

And if, in addition to €20,000.00 in cash, she contributed in kind a dough mixer worth €6,000.00, depreciated over 5 years: the dough mixer enters the assets in account 232000 with no movement in the bank, and the opening balance sheet totals €26,000.00, including €20,000.00 of cash.

When the file is created, the screen says so: Total contributions — €20,000.00 in cash + €6,000.00 in kind = €26,000.00. Marie Dupont, the sole founder, then contributes €26,000.00: her share is 100%, and the check line confirms “The founders’ contributions equal the total contributions”. Had her contribution stayed at €20,000.00, creation would wait: “Missing: allocate €6,000.00 among the founders”.

Pitfalls

The incorporation contribution is not entered twice. It is posted when the file is created: a second line in Financing & Contributions would double it.
The client's form decides the accounts. Without a Legal form on the client record, the list of contribution accounts stays empty and says so.
The founders make up the total contributions. The founders' contributions must add up to the total contributions — cash and contributed assets —, to the cent: otherwise the file is not created, and the service refuses it too (code FIPLAN-DOS-036). A contributed asset is therefore added to the contribution of the founder who brings it.
A contribution in kind goes through file creation. The asset contributed is declared when the file is created: Fiplan records it in the assets, with no bank, no VAT, and depreciates it through its companion line, like an investment.

What it changes · incorporation

① Income statementNo effect€0.00A contribution is neither an expense nor income.
② CashThe paid-up contribution, paid into the bank+€20,000.00In the month of incorporation.
③ Balance sheetEquity€20,000.00In account 110900, available contribution outside capital.

Source

Companies and Associations Code (CSA / WVV): the SRL and the SC have no capital (art. 5:3, 6:3); the SA has capital (art. 7:2).

Opinion 2019/14 of the Belgian Accounting Standards Commission (avis CNC / CBN-advies; accounting treatment of contributions in a company without capital): available or unavailable contribution outside capital; uncalled part tracked in a sub-account (§ 12-13). Accounts 110900, 110901, 111900 and 111901 are Fiplan subdivisions.

Minimum standard chart of accounts: accounts 100 (subscribed capital), 101 (uncalled capital), 11 (contribution outside capital), 23 (plant, machinery and equipment).

Fiplan convention, declared in the code (creation-dossier.ts, tableauFondateurs and refusFondateurs): the founders' contributions equal the total contributions, to the cent; each founder's share = their contribution ÷ the founders' total contributions.